Planning for the rapid translation of quarterly reports requires good coordination between the finance department, communications team and your translation provider. With proper planning, even very short lead times can be managed smoothly, whilst poor planning creates unnecessary stress and the risk of delays or errors.
Contact your provider in advance
Begin planning for translation at least 4–6 weeks before publication by contacting your translation provider and informing them of the upcoming project. This allows the provider to book the right IFRS experts and project managers. Discuss expected scope and deadline so that the provider can prepare resources. For companies with multiple quarterly reports per year, annual planning can ensure optimal conditions.
Early access to material
Share a preliminary draft with your translation partner as soon as it begins to take shape. Standard sections such as company descriptions and the boilerplate can be translated before the figures are finalised. Then, when the final figures and CEO statement are completed, only these sections remain to be translated, which significantly shortens lead times. Translation memories automatically reuse text from previous quarters, which also saves time.
Plan for validation
Ensure that someone from the company can validate the translation quickly via a tool such as an ICR (In Country Review) platform. If the client needs several days for review, this must be factored into the timeline. Discuss in advance who will review the translation and how much time will be needed. With proper planning, the entire process from completed Swedish version to publication in both languages can be accomplished within 48–72 hours. A language partner with project management experience can offer guidance on optimal planning, the flexible handling of preliminary materials, an ICR platform for efficient validation and proactive communication throughout the entire process. Fluid Translation has over 20 years’ experience in financial translation for listed companies. Read more in our client case studies.