Proofreading involves a language expert reviewing a text and checking linguistic accuracy at all levels – from spelling and grammar to style, tone and clarity. A proofreader ensures that the text follows language standards, is free from errors and communicates the message clearly and professionally.
What does a proofreader check?
A proofreader checks spelling and grammar to eliminate all language errors, corrects punctuation and sentence structure for proper syntax and adjusts word choice and style level so that the text suits the target audience and purpose. A proofreader also ensures consistent terminology throughout the text and the use of a logical structure with clear transitions between paragraphs. For corporate texts, the proofreader also checks that the text follows the client’s style guide and brand guidelines, that the tone and message are appropriate for the target audience and that the text is free from ambiguities that could be misunderstood.
Why professional proofreading is important
Language errors in public materials damage a company’s credibility and professional image. In important documents such as annual reports or legal agreements, language errors can lead to misunderstandings with legal or financial consequences. Well-written communication strengthens the brand and builds trust. An experienced language partner offers proofreading by specialists according to ISO standards with ISO-certified system support. For translated texts, the four-eyes principle is used where both translator and proofreader quality-assure the text. The client can also validate the text themselves through the ICR (In-Country Review) platform before publication to ensure everything is perfect. Fluid Translation has over 20 years’ experience of proofreading in both Swedish and English. Read more about our working process.